It also describes several different deployment scenarios that can be used, as well as important prerequisites that need to be considered. To see more articles, see "From the Trenches" white papers. A Phased Approach to Deploying Enterprise Project Management This article provides business decision makers, network administrators, and Project Server administrators guidance about various challenges you can face when planning to deploy the Enterprise Project Management solution in your environment.
Definition[ edit ] Late Enterprise content management is the technology used to capture, manage, store, preserve, and deliver content and documents related to organizational processes. Early Enterprise content management is the technology used to capture, manage, store, preserve, and deliver content and documents related to organizational processes.
Early Enterprise Content Management ECM is the strategiesmethods, and tools used to capture, manage, store, preserve, and deliver content and documents related to organizational processes.
ECM covers the management of information within the entire scope of an enterprise whether that information is in the form of a paper document, an electronic file, a database print stream, or even an email. IIM is defined as the strategies, methods, and tools used to create, capture, automate, deliver, secure, and analyze content and documents related to organizational processes.
It also implies the conversion of data between various digital and traditional forms, including paper and microfilm. ECM as an umbrella term covers document managementWeb content managementsearch, collaboration, records managementdigital asset management DAMworkflow managementcapture and scanning.
ECM is primarily aimed[ by whom? ECM applications are delivered[ by whom? ECM aims to make the management of corporate information easier through simplifying storage, security, version control, process routing, and retention.
For example, many banks have converted to storing copies of old cheques within ECM systems ECMSs as opposed to the older method of keeping physical cheques in massive paper warehouses. Under the old system, a customer request for a copy of a cheque might take weeks, as the bank employees had to contact the warehouse where the right box, file, and cheque, would need to be located.
The cheque would then need to be pulled, a copy made and mailed to the bank where it would finally be mailed to the customer. When the image of the cheque appears on-screen, the bank can mail a copy immediately to the customer, usually while the customer is still on the phone.
Scope[ edit ] Enterprise content management, as a form of content managementcombines the capture, search and networking of documents with digital archivingdocument management and workflow.
As ECM solutions have evolved, new components have emerged. For example, as content is checked in and out, each use generates new metadata about the content, to some extent automatically; information about how and when people use the content can allow the system to gradually acquire new filtering, routing and search pathways, corporate taxonomies and semantic networksand retention-rule decisions.
Email and instant messaging feature increasingly in decision-making processes; ECM can provide access to data about these communications, which can be used[ by whom? Solutions can provide intranet services to employees B2Eand can also include enterprise portals for business-to-business B2Bbusiness-to-government B2Ggovernment-to-business G2Bor other business relationships.
This category includes most former document-management groupware and workflow solutions that have not yet [update] fully converted their architecture to ECM, but provide a Web interface. Digital asset management is a form of ECM concerned with content stored using digital technology.
History[ edit ] The technologies that comprise ECM as of [update] descend from the electronic document management systems EDMS of the late s and early s. The original EDMS products were stand-alone products, providing functionality in one of four areas: The typical early EDMS adopter deployed a small-scale imaging and workflow system, possibly to just a single department, in order to improve a paper-intensive process and to migrate towards the mythical paperless office.
The first stand-alone EDMS technologies aimed to save time or to improve information access by reducing paper handling and paper storage, thereby reducing document loss and providing faster access to information. EDMS could provide online access to information formerly available only on paper, microfilm, or microfiche.
By improving control over documents and document-oriented processes, EDMS streamlined time-consuming business practices. The audit trail generated by EDMS enhanced document security and provided metrics to help measure productivity and identify efficiencies. Through the late s, the EDMS industry continued to grow steadily.
Organizations increasingly wanted to leverage multiple EDMS products. Consider, for example, a customer-service department—where imaging, document management, and workflow could combine to allow agents to better resolve customer inquiries.
Likewise, an accounting department might access supplier invoices from an ERM system, purchase orders from an imaging system, and contracts from a document management system as part of an approval workflow. As organizations established an Internet presence, they wanted to present information via the Web, which required managing Web content.
Organizations that had automated individual departments now began to envision wider benefits from broader deployment. Many documents across multiple departments and affect multiple processes. The movement toward integrated EDM systems merely reflected a common trend in the software industry: For example, until the early s, word processing, spreadsheet, and presentation software products were standalone products.
Thereafter, the market shifted toward integration. Early leaders already offered multiple stand-alone EDMS technologies.The right project management software can help put you on the right path PHOTO: Shutterstock.
An enterprise-level company can be a juggernaut. With head offices dotted around the world, countless. Enterprise content management (ECM) extends the concept of content management by adding a time line for each content item and possibly enforcing processes for the creation, approval and distribution of them.
Systems that implement ECM generally provide a secure repository for managed items, be they analog or digital, that indexes . It is important to differentiate Ultra’s ERP project management services from the software vendor’s. Ultra’s enterprise project management services do not displace the software vendor’s project manager, and the converse is also true.
Key Features of Enterprise Project Management Software Project Portfolio Management (PPM): PPM is the main feature in EPM software.
This module helps you to schedule and allocate your company’s resources optimally to achieve financial and operational goals. Knowledge Management (KM) is vital factor to successfully undertake projects.
The temporary nature of projects necessitates employing useful KM practices for tackling issues such as knowledge leakiness and rework.
Project Management the Agile Way is an agile project management book written for experienced project managers, architects and systems analysts who are comfortable in traditional methods of project management but now need to learn about agile methods for software projects and understand how to make agile work effectively in the enterprise.